The event is planned down to the last detail. The catering has been ordered, the goodie bags packed and the location prepared. But then comes the announcement of a major nationwide strike that prevents the three most important speakers from travelling to the event. We have the solution how not to cancel the event: hybrid events. In this post, we’ll run through the scenario of how a hybrid event can ensure that all speakers and audience members can attend no matter what.
Go for a hybrid event concept right from the start
It doesn’t necessarily have to be a one-off nationwide public transport strike. Bad weather or illness can also prevent speakers from arriving at short notice. To avoid having to frantically find another solution just a few hours before the start of the meeting or conference, it is best to opt for a hybrid event concept in advance.
Hybrid combines the advantages of presence with a livestream
But what does hybrid actually mean? In everyday life, hybrid is probably most often used in reference to cars with two different drive systems. But this approach can easily be applied to events. Because with a hybrid meeting, conference or assembly, the advantages of both forms can be combined. In 2023, everyone will be happy that events can take place in presence again. Nothing can replace human contact. But a livestream also has its advantages. It allows viewers to participate who would not have had time for a face-to-face event.
Speakers participate virtually in discussion rounds
And here’s the kicker: if you opt for a hybrid model right from the start of your event planning, you won’t break out in a sweat even if you have to announce a strike. Together with his livestream agency Munich, he contacts the speakers who cannot travel to the event. They are then usually given a Microsoft team link to participate virtually. On the day of the event, a monitor is then set up on the stage. This allows the moderator to interact directly with the connected participant, for example. It is also absolutely no problem to integrate them into a discussion group.
Hybrid does not mean expensive
A hybrid live show does not necessarily have to be more expensive than a pure presence event. After all, lighting and sound are also needed for an on-site event. The only things that have to be added are the cameras and a live control room. In addition, as a full service agency, we can also build an extra landing page for you and fill it with content. For example, make all presentations and a factsheet available to all conference participants as a simple download on an event website.
A hybrid event combines the advantages of a face-to-face event with a livestream. They usually reach more viewers, all participants can attend even if there is a strike or bad weather, and networking is possible both on-site and via a chat tool. A hybrid format can be applied to almost any event, such as a meeting, conference, assembly, awards ceremony or press conference. Why not give us a call on 0049 89 41 41 453 10 or email your requirements to hello@stream1.eu.
